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WEDNESDAY, OCTOBER 6, 2010, CITY COUNCIL MEETING MINUTES
WEDNESDAY,
OCTOBER 20, 2010, CITY COUNCIL MEETING AGENDA
WEDNESDAY, OCTOBER 20, 2010, CITY COUNCIL MEETING MINUTES
NOTICE OF ALBANY
CITY COUNCIL MEETING
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at 6:30 o’clock
in the evening on Wednesday, October 6, 2010, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular
Council minutes of the meeting held on September 15th
4.
Open Forum/Public comment
5.
Public Hearing - to consider amendment to Tax Increment
Financing District No. 1-3, amendment to Tax Increment Financing
District 1-12, and Tax Increment Financing Plan for Tax Increment
Financing District 1-13 (Albany Manufacturing and Industrial Park
Projects)
- Traci Ryan, David Drown Associates
- authorization to execute
Developer’s Agreement between the City of Albany and Albany
Manufacturing, Inc.
6.
Planning Commission recommendation – Albany Manufacturing,
Inc., site plan for proposed 12,000 square foot building expansion
7.
Stan Hanson, City Engineer – present change order no. 1 to
the 2010 Capital Improvements related to a utility extension along
Railroad Avenue west of 14th St.
-
update on 2010 Capital Improvements and present pay
application No. 4 and change order number one.
-
update on proposed Railroad Avenue (HWY #238) Improvements
construction schedule
8.
Joseph Mergen, Public Works Supervisor – present list of
unpaid utility bills and recommendation to discontinue water service
pursuant to Ordinance 30.
- present pay application No. 2 for
Water Tower Improvements
9.
Daron Gersch, Utility Department and Community Education
Liaison
10.
Dennis Sand, Park Department, and Equipment
11.
Tom Kasner, Fire Department and EDA
12.
Jack Evens, Albany Golf Club
13.
John Greer, Police and Street Department
14.
Ted Boran, Acting Police Chief
15.
Tom Schneider, Clerk/Adm - present a memorandum of
understanding between the City of Albany and Unity Family Healthcare
dba Albany Area Hospital.
16.
Mayor’s announcements and letters
17.
Announce meeting date (October 20th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, OCTOBER 6, 2010, CITY COUNCIL MEETING MINUTES
Pursuant to due
call and notice thereof a regular meeting of the Council in and for
the City of Albany, Stearns County, Minnesota, was called to order
by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
October 6, 2010, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: Jack
Evens, John Greer, Daron Gersch, and Tom Kasner. None were absent.
Also present
were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Ted Boran, Acting Police Chief, and Stan Hanson, City
Engineer, with the firm of Bonestroo, St. Cloud, MN. Albany High
School students present for the meeting were Emily Goehring, Nick
Gersch, Taylor Sand, Abby Tighe, and Kerri Young.
After due
discussion, a motion was made by Tom Kasner and seconded by Daron
Gersch to authorize the payment of the following
bills: Check Numbers 60715 to 60771 and 13735 to 13767. All
voted for the motion and it carried.
Mayor Dennis
Sand called for any corrections or additions to the minutes of the
regular meeting held on September 15th and hearing none declared
them approved.
David Drown,
David Drown Associates, Inc., and Joseph Peternell, Albany
Manufacturing, Inc. were present for the meeting.
Pursuant to due
notice, at 6:35 PM, Mayor Dennis Sand called the public hearing into
session to consider the following: (a) the proposed creation of Tax
Increment Financing District 13, and (b) the proposed adoption of
the Tax Increment Financing Plan relating thereto, all pursuant to
and in accordance with Minnesota Statutes, Sections 469.174 through
469.1799, inclusive, as amendment (the “Act”). Mr. Drown appeared
before the Council to discuss the proposed tax increment financing
plan as it relates to a 12,000 sq. ft. building expansion by Albany
Manufacturing, Inc., 1550 Railroad Avenue which will begin
construction in October 2010 and a proposed wet industry processing
facility in the Albany Business and Industrial Park. Mr. Drown
noted that a development agreement will be executed between the City
and Albany Manufacturing, Inc. outling the terms of a pay-as-you-go
reimbursement of increments including job creation goals. Mayor
Dennis Sand closed the public hearing at 6:45 PM. After due
discussion, a motion was made by John Greer who introduced the
following Resolution and moved its adoption:
RESOLUTION 2010-24
REMOVING PARCELS FROM TAX INCREMENT
FINANCING DISTRICT
NOS. 3 & 12; APPROVING THE
ESTABLISHMENT OF TAX INCREMENT
FINANCING DISTRICT 13, AND THE
ADOPTION OF THE TAX
INCREMENT FINANCING PLAN RELATING
THERETO
The motion for the foregoing
Resolution was seconded by Jack Evens and after a full discussion
thereon and upon a vote being taken thereon, the following voted in
favor thereof: Mayor Dennis Sand, Councilors Tom Kasner, Jack
Evens, Daron Gersch, and John Greer and none voted against the same;
whereupon the said Resolution was declared duly passed and adopted.
The full text of the said Resolution is on file at the office of the
City Clerk/Administrator for public inspection during normal office
hours.
After due discussion, a motion was
made by Daron Gersch and seconded by Tom Kasner to authorize the
City Attorney to prepare a developer agreement between the City and
Albany Manufacturing, Inc. and direct the Mayor to execute the said
agreement on behalf of the City. All voted for the motion and it
carried.
Kevin Brown, Patrol Officer, appeared
before the Council to introduce John Arneson, as the new part-time
Patrol Officer. Mr. Arneson thanked all the Council members for the
opportunity given to him and is anxious to begin serving the
residents and business community.
Councilor John Greer, Planning
Commission Liaison, pursuant to a duly held meeting by the Planning
Commission on September 29th, informed the Council that the site
plan application submitted by Albany Manufacturing, Inc. to
construct a 12,000 square foot building was approved with conditions
noted in a memorandum received by Stan Hanson, the City Engineer.
Mr. Greer also noted that Mr. Peternell has agreed to provide the
City with a permanent and temporary drainage and utility easement to
allow for the construction of a new water and sewer main along the
frontage of his property west of the intersection of 14th
Street and Railroad Avenue (CR #157) which also includes the
northeast corner of his property. After due discussion and upon the
recommendation of the Planning Commission, a motion was made by John
Greer and seconded by Tom Kasner to approve site plan application
submitted by Albany Manufacturing, Inc. 1550 Railroad Avenue,
contingent upon the following:
-
Execution of 30 foot permanent and 20 foot temporary utility
easement across the frontage of his property, 1550 Railroad Avenue,
including the northeast corner on property to be prepared by
Bonestroo, Inc., the City Engineering firm.
-
Replacement of approximately 2,800 square feet of grass/lawn
lost to building expansion.
-
Exterior lighting and signage shall meet the ordinance
requirements.
-
Erosion control measures will need to be implanted during
construction.
-
Future building expansions shall submit site plan application
All voted for the motion and it
carried.
Mr. Hanson presented to the Council
proposed change order number one for the 2010 Capital Improvements
which relate to a water and sewer main extension from 14th
Street and Railroad Avenue westerly approximately 466 feet. After
due discussion, a motion was made by Jack Evens and seconded by John
Greer to approve the said change order in the amount of $52,315.50.
All voted for the motion and it carried.
Mr. Hanson
appeared before the Council to update the Council on the 2010
Capital Improvements. Mr. Hanson presented to the Council pay
application number four submitted by R.L. Larson Excavating,
St. Cloud, MN. After due discussion and upon the recommendation by the City Engineer,
a motion was made by John Greer and seconded by Daron Gersch to
approve said pay application in the amount of $228,045.03. All
voted for the motion and it carried.
Mr. Hanson informed the Council that a representative from the Minnesota
Department of Transportation (MN DOT) questioned whether or not the
City would be willing to begin reconstruction improvements on
Railroad Avenue (State HWY #238) in the year 2012 rather than 2013
as previously planned. Mayor Dennis Sand, with the consensus of the
Council, noted that the Council has no objections if the
improvements were to begin in the year 2012, but questioned if MN
DOT would accept a cement roadway surface rather than bituminous.
Mr. Hanson informed the Council that he has discussed this option
with MN DOT but they requested that the City prepare a cost benefit
ratio between cement and bituminous for their review. After due
discussion, with the consensus of the Council, Mayor Dennis Sand
directed the City Engineer to prepare a cost benefit ratio study
between cement and bituminous for the roadway surface and instruct
MN DOT that the City supports the project if it were to begin in
2012.
Mr. Mergen presented to the Council a list of unpaid utility bills and
recommended that they be discontinued or shut off pursuant to
Ordinance 30. Mayor Dennis Sand, with the consensus of the
Council, directed Mr. Mergen to make one last personal contact with
each property owner and if the utility bill remains unpaid, he may
proceed to discontinue the owner’s water service. Mr. Mergen
recommended that the following two unpaid water bills be certified
to the Stearns County Auditor to be collected as special assessments
in the year 2011: (1) 333 Countryside Lane, and (2) 411 Railroad
Avenue. After due discussion, a motion was made by Tom Kasner and
seconded by Daron Gersch to authorize the certification of the two
aforesaid unpaid utility bills as recommended by Mr. Mergen. All
voted for the motion and it carried.
Mr. Mergen informed the Council that all the improvements to the Water
Tower have been completed. Mr. Mergen presented to the Council pay
application number two for the said Improvements submitted by
Classic Protective Coatings, Inc. After due discussion and upon the
recommendation by the City Engineer, a motion was made by Daron
Gersch and seconded by John Greer to approve said pay application in
the amount of $71,915. All voted for the motion and it carried.
Ted Boran, Acting Police Chief, appeared before the Council to recommend
that the 1999 squad car be sold as surplus property being the
vehicle is rarely used by the police department and in poor
condition. After due discussion, a motion was made by John Greer
and seconded by Jack Evens to authorize the City Clerk/Administrator
to prepare a notice to advertise the sale of the said vehicle as
surplus property. All voted for the motion and it carried.
Mr. Boran presented to the Council a letter of resignation submitted by
Melissa Boucher, Patrol Officer, effective on October 21st. After
due discussion, a motion John Greer and seconded by Tom Kasner to
accept the letter of resignation received from Ms. Boucher. All
voted for the motion and it carried.
The Council took notice of a request from
Unity Family Healthcare dba Albany Area Hospital to enter into a
memorandum of understanding relating to the hospital’s intention to
participate in the drug discount program established under section
340B of the Public Health Services Act. Mr. Schneider noted that
there is no negative impact to the City and the program will allow
the hospital to purchase pharmacy-dispensed and clinic administered
drugs at a reduced or discounted price for patients that qualify for
health care services as required by law, regardless of their ability
to pay. After due discussion, a motion was made by John Greer and
seconded by Jack Evens to authorize Mayor Dennis Sand on behalf of
the City to enter into the memorandum understanding between the City
of Albany and Unity Family Healthcare dba Albany Area Hospital.
Voting for the motion was Mayor Dennis Sand, Councilors Jack Evens,
John Greer, and Tom Kasner, and none voted against. Councilor Daron
Gersch abstained and the motion carried. The full text of the said
memorandum is on file at the office of the City Clerk/Administrator
for public inspection during regular office hours.
Mayor Dennis
Sand announced the next regular Council meeting for 6:30 o’clock in
the evening on Wednesday, October 20, 2010 and adjourned the meeting
at 8:15 PM.
Tom Schneider
Clerk/Adm.
WEDNESDAY, OCTOBER 20, 2010, CITY COUNCIL MEETING AGENDA
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
meeting of the City Council in and
for the City of Albany, Stearns County, Minnesota at 6:30 o’clock
in the evening on Wednesday, October 20, 2010, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular
Council minutes of the meeting held on October 6th
4.
Open Forum/Public comment
5.
David Drown, David Drown Associates – discuss financing
options relating to the Albany Business and Industrial Park
subdivision
6.
Stan Hanson, City Engineer – update 2010 Capital Improvements
7.
Joseph Mergen, Public Works Supervisor
8.
Daron Gersch, Utility Department and Community Education
Liaison
9.
Dennis Sand, Park Department, and Equipment
10.
Tom Kasner, Fire Department and EDA
11.
Jack Evens, Albany Golf Club
12.
John Greer, Police and Street Department
13.
Ted Boran, Acting Police Chief - recommendation to advertise
for full-time Patrol Officer
14.
Tom Schneider, Clerk/Adm
15.
Mayor’s announcements and letters
16.
Announce meeting date (November 3rd) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, OCTOBER 20, 2010, CITY COUNCIL MEETING MINUTES
Pursuant to due
call and notice thereof a regular meeting of the Council in and for
the City of Albany, Stearns County, Minnesota, was called to order
by Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
October 20, 2010, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: Jack
Evens, John Greer, Daron Gersch, and Tom Kasner. None were absent.
Also present
were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Ted Boran, Acting Police Chief, James Stueve, Police
Chief, Jeff Eggert, Patrol Officer, and Stan Hanson, City Engineer
with the firm of Bonestroo, St. Cloud, MN. Kelcee Daninger, an
Albany High School student, was also present for the meeting.
After due
discussion, a motion was made by Tom Kasner and seconded by Jack
Evens to authorize the payment of the following
bills: Check Numbers 60772 to 60809 and 13768 to 13781. All
voted for the motion and it carried.
Mayor Dennis
Sand called for any corrections or additions to the minutes of the
regular meeting held on October 6th and hearing none declared them
approved.
David Drown,
David Drown Associates, Inc., Roger Dowell, Albany, MN, and Roger
Hansen, Central MN Federal Credit Union, were present for the
meeting.
Mr. Drown
appeared before the Council to discuss financing options relating to
the assessments levied for the 2005 Albany Business and Industrial
Park Improvements. Mr. Drown noted that land sales have been
extremely difficult over the past several months making it difficult
to generate revenues to cover assessment payments on the unsold
lots. Mr. Drown presented the following three options for the
Council to consider: 1) extend assessment to 15 years and lower the
interest rate, 2) discount assessment balance in exchange for
pre-payment of the entire assessments in full, 3) do nothing. Mr.
Dowell informed the Council that he would prefer to work out an
arrangement that would pay off the entire assessment amount
including penalties and interest. After due discussion, a motion
was made by Jack Evens who introduced the following Resolution and
moved its adoption:
RESOLUTION 2010-25
CALLING HEARING ON REDUCTION OF
ASSESSMENTS
FOR THE 2005 ALBANY BUSINESS AND
INDUSTRIAL PARK IMPROVEMENTS
The motion for the foregoing
Resolution was seconded by Daron Gersch and after a full discussion
thereon and upon a vote being taken thereon, the following voted in
favor thereof: Mayor Dennis Sand, Councilors Tom Kasner, Jack
Evens, Daron Gersch, and John Greer and none voted against the same;
whereupon the said Resolution was declared duly passed and adopted.
The full text of the said Resolution is on file at the office of the
City Clerk/Administrator for public inspection during normal office
hours. The public hearing will be held at 6:30 PM or as soon
thereafter on Wednesday, November 17, 2010 at City Hall.
Stan Hanson updated the Council on
the 2010 Capital Improvements and noted that the 7th
Street South improvements are nearly completed for the year. Mr.
Hanson noted that the final lift of bituminous will be completed
first thing weather permitting, in 2011.
Mr. Hanson
informed the Council that he received a copy of a letter from the
Minnesota Department of Transportation (MN DOT) that the City’s
application for local initiative funding for the reconstruction
improvements proposed on Railroad Avenue (State
HWY #238) has
been approved for fiscal year 2012 meaning that funding is available
to the City on July 1, 2011, due to the State’s fiscal year being
July 1, 2011 to June 30, 2012. Mr. Hanson noted that the
preliminary cost estimate has been submitted to MN DOT which only
consisted of 1st Street to 8th Street. Mayor
Dennis Sand, with the consensus of the Council, directed Mr. Hanson
to include in the preliminary engineering report the section of
roadway on 8th Street (HWY #238) between the intersection
of Shamrock Lane and Railroad Avenue. Mayor Dennis Sand, with the
consensus of the Council, noted that a committee consisting of five
(5) members will be formed consisting of three business owners on
Railroad Avenue and Councilors Jack Evens and Tom Kasner that will
participate in the planning process which relate to the streetscape
options, sidewalk, street lights, construction schedule, etc.
Mr. Hanson informed the Council that several months ago the City
submitted an application to the Minnesota Pollution Control Agency
(MPCA) to renew its National Pollutant Discharge Elimination System
(NPDES) Permit for the City’s Wastewater Treatment Facility. Mr.
Hanson noted that the MPCA prepared a draft permit to renew the
NPDES permit for another five years and during the public comment
period, the MPCA received a letter from the Friends of Two River
Lake Association requesting that the City’s phosphorus discharge
limit be reduced from .8 mg/l to .3 mg/l based on design flow which
according to the data they submitted to the MPCA would improve the
water quality in the lake. Mr. Hanson also noted that the MPCA
conducted a bathtub computer lake model to evaluate existing water
quality conditions and to calculate an appropriate Water Quality
Based Effluent Limit for the City’s Wastewater Treatment Facility
which takes into consideration point (City Wastewater Treatment
Facility) and non-point (other land uses) source phosphorus
contributors. Mr. Hanson informed the Council that it’s of his
opinion that the non-point source runoff is a much larger problem
for the Lake Association than the City’s Wastewater Treatment
Facility based on the research his engineering firm has conducted
including the review of the comments provided by the MPCA. Mayor
Dennis Sand, with the consensus of the Council, directed Mr. Hanson
to prepare a letter to the MPCA requesting that the City’s
phosphorus limit not be changed and that the aforesaid lake
association take immediate enforcement actions to reduce the
non-point source pollutants that contribute a higher percentage of
phosphorus in the lake than the City’s Wastewater Treatment
Facility.
Ted Boran, Acting Police Chief, appeared before the Council to recommend
that the Council consider hiring Jason Falconer, Sartell, MN, as a
part-time Police Officer being the part-time personnel is currently
short staffed. Mr. Boran informed the Council that Mr. Falconer is
employed as a part-time Patrol Officer for the City of Avon and is
very much interested in working for the Albany Police Department
either as a part-time or full-time Patrol Officer. After due
discussion, a motion was made by John Greer and seconded by Jack
Evens to hire Jason Falconer as a part-time Patrol Officer at an
hourly rate of $15.00 per hour. All voted for the motion and it
carried.
Mr. Boran also recommended that the Council consider advertising for a
full-time Patrol Officer immediately to fill the position that had
been vacated by former Patrol Officer Melissa Boucher. After due
discussion, a motion was made by Daron Gersch and seconded by Tom
Kasner to direct the City Clerk/Administrator to publically
advertise for the position of full-time Patrol Officer. All voted
for the motion and it carried.
The Council took notice of a liability
coverage waiver form prepared by the League of Minnesota Cities
Insurance Trust, the City’s Insurance carrier, relating to statutory
tort liability limits to the extent of the coverage purchased.
After due discussion, a motion was made by John Greer and seconded
by Tom Kasner to authorize Mayor Dennis Sand to execute the
aforesaid form on behalf of the City indicating that the City does
not waive the monetary limits on municipal tort liability
established by Minnesota Statutes 466.04. All voted for the motion
and it carried.
Mr. Schneider informed the Council that
changes have been made to the absentee ballot process and with the
addition of write-ins for the General and Municipal Election to be
held on November 2nd, the Stearns County Auditor’s office
will not be completed with the final ballot tallies before November
8th; whereby the City will need to hold a special council
meeting to canvass the election results due to the ten day canvass
statute requirement after an election and there not being another
regular scheduled Council meeting until November 17th.
After due discussion, a motion was made by Tom Kasner and seconded
by Jack Evens to set a special Council meeting for 7:30 o’clock in
the morning on Wednesday, November 10th at the City Hall
for the purpose of canvassing the aforesaid Election results. All
voted for the motion and it carried.
Mayor Dennis
Sand announced the next regular Council meeting for 6:30 o’clock in
the evening on Wednesday, November 3, 2010 and adjourned the meeting
at 8:20 PM.
Tom Schneider
Clerk/Adm.
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