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NOTICE OF ALBANY CITY COUNCIL MEETING
WEDNESDAY,
AUGUST 6, 2008, CITY COUNCIL MEETING MINUTES
WEDNESDAY, AUGUST 20, 2008,
AGENDA
WEDNESDAY, AUGUST 20, 2008, CITY COUNCIL MEETING MINUTES
There will be a
regular meeting of the Council in and for the City of Albany,
Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday, August
6, 2008, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular Council minutes of the meeting held on July
16th
4.
Public comments/discussion
5.
Joseph Mergen, Public Works Supervisor – present list of
unpaid water/sewer bills and recommendation to discontinue water
service
6.
Matt Mohs, City Engineer – present Railroad Avenue and 1st
Street intersection study
- present final pay application for
2008 Seal Coat Improvements
7.
Molly Thompson, City Auditor – present final 2007 Audit for
City operations
8.
Joseph Mergen, Public Works Supervisor
9.
Dennis Sand, Park Department & EDA
10.
James Beuning, Utility Department and Equipment
11.
Tom Kasner, Fire Department
12.
Jack Evens, Golf Club
13.
John Greer, Street Department & Police Department
14.
James Stueve, Police Chief
15.
Tom Schneider, Clerk/Adm. – recommendation to amend Ordinance
80 relating to nonconforming uses.
16.
Mayor’s announcements and letters
17.
Announce meeting date (August 20th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, AUGUST 6, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
August 6, 2008, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: James Beuning, Tom Kasner, Jack
Evens, and John Greer. None were absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, James Stueve, Police Chief, Stan Hanson, City Engineer,
Brian Benjamin, City Engineer, and Matt Mohs, City Engineer,
Bonestroo, Inc, St. Cloud, MN.
After due discussion, a motion was made by John Greer and seconded by Jack
Evens to authorize the payment of the following:
Check Numbers 58687 to 58754 and 12866 to 12894. All voted for
the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on July 16th and hearing
none declared them approved.
Barney Bueckers, Diane Bueckers, Armella Bueckers, Julie Rademacher, Norb
Bueckers, John Bueckers, Richard Bueckers, Shirley Hiltner, Diane
Noll, Cory Wolf, Catherine Wolf, Russ Wolf, and Joyce Wolf were
present for the meeting.
Mr. Mergen presented to the Council a list of individuals who have not
paid their utility bill and recommended that their water service be
discontinued as per Ordinance 30. Mayor Dennis Sand, with the
consensus of the Council, directed Mr. Mergen to make one last
personal contact if possible with each individual and if no
arrangement can be made to receive full payment, he may proceed to
shut the water service off as per the said Ordinance.
Mr. Benjamin appeared before the Council to present an engineering study
on the intersection of
1st Street and Railroad
Avenue, both streets designated as State HWY 238 (MN DOT). Mr.
Benjamin provided a brief history of problems that exist at this
intersection and three potential improvement alternatives for the
Council to consider if the project is to proceed in the future which
included cost estimates for each based on 2008 construction costs.
Mr. Benjamin also noted that a potential funding source would be MN
DOT’s Local Initiative Program, a program that only pays for
construction costs or the Comprehensive Highway Safety Program.
Councilor James Beuning noted that the City initiated the study for
long range planning purposes. Joyce Wolf,
121 1st Street, noted that she does not want to relocate or sell her home and doesn’t
think that the alternatives to create a right hand turn lane will
help anything. Armella Bueckers,
101 1st Street, informed the Council that she doesn’t want to move anywhere. Mayor
Dennis Sand, with the consensus of the Council, took no action on
the matter. The
said Study is on file at the office of the City Clerk/Administrator
for public inspection during normal office hours.
Mr. Mohs presented to the Council final pay application number two for the
2008 Seal Coat Improvements and final pay application number two
(supplemental) submitted by ASTECH Corp, St. Cloud, MN. After due
discussion and upon the recommendation by the City Engineer, a
motion was made by John Greer and seconded by Tom Kasner to approve
both pay applications in the amount of $4,977.86 and $1,719.57 for
the aforesaid Improvements. All voted for the motion and it
carried.
Molly Thompson, CPA with the firm of Schlenner, Wenner and Company,
St. Cloud,
MN, the
City’s Auditor, appeared before the Council to present the final
2007 Comprehensive Financial Audit for all City operations including
the Albany Golf Club. Ms. Thompson also presented to the Council a
management letter which included the enterprise (water/sewer) funds.
After due discussion, a motion was made by Tom Kasner and seconded
by John Greer to approve the 2007 Comprehensive Financial Audit,
transfer funds from the General Fund to various other City accounts,
and closing two funds. All voted for the motion and it carried. The
complete audit is on file
at the office of the City
Clerk/Administrator for public inspection during normal office
hours.
Mr. Mergen
informed the Council that after a short investigation, the eighteen
inch storm sewer pipe located in the valley on property owned by the
Church of Seven Dolors is blocked due to a partially collapsed storm
sewer pipe which alternately empties into a storm water holding pond
on the golf course. Mr. Mergen noted that the City has a
thirty-foot utility easement and recommended that the storm sewer be
replaced with a twenty-four inch concrete or HDPE pipe ending at the
golf course storm water holding pond. Mayor Dennis Sand, with the
consensus of the Council, directed Mr. Mergen to obtain quotations
to remove the existing eighteen inch storm sewer pipe and replace
with a twenty-four inch concrete or HDPE pipe.
Mr. Mergen presented to the Council,
the following quotations for a new video camera surveillance system
that were received for the Water Treatment Plant:
Contractor Base Bid
Robbie Sand,
Albany $1,344
CPR Technologies, Albany
$1,862
Mr. Mergen noted that CPR
Technologies submitted proper insurance requirement for the
installation. After due discussion, a motion was made by James
Beuning and seconded by John Greer to approve the bid received by
CPR Technologies in the amount of $1,862. Voting for the motion
were Councilors James Beuning, John Greer, Tom Kasner, and Jack
Evens and none voted against. Mayor
Dennis Sand abstained and the motion carried.
Councilor Jack Evens, Albany Golf Club Liaison, presented to the Council
the said Club’s Checkbook Register for review and consideration.
After due discussion, a motion was made by Jack Evens and seconded
by John Greer to
authorize the payment of the following bills: Check Numbers 32715 to
32865. Voting for the motion were Mayor Dennis Sand, Councilors
James Beuning, Jack Evens, and
John Greer
and none voted against. Councilor Tom Kasner abstained and the motion carried.
Mr. Schneider recommended to the Council to set a public hearing on a
proposed Zoning Ordinance 80 amendment relating to non conforming
uses and structures to be consistent with State Statute. After due
discussion, a motion was made by John Greer and seconded by Jack
Evens to set a public hearing at 6:30 o’clock in the evening or
shortly thereafter on Wednesday, September 3rd for the
purpose of considering the approval of an amendment to Ordinance 80,
Section 80.29, Subd. 3, Subd. 4, and Subd. 5. All voted for the
motion and it carried.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, August 20, 2008 and adjourned the meeting at 8:30 PM.
Tom Schneider
Clerk/Adm.
NOTICE
OF ALBANY CITY COUNCIL MEETING
WEDNESDAY, AUGUST 20, 2008, AGENDA
There will be a
regular meeting of the Council in and for the City of Albany,
Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday, August
20, 2008, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on regular Council minutes of the meeting held on August
6th
4.
Public comments/discussion
5.
Matt Mohs, City Engineer – update on 2008 Capital
Improvements
6.
Planning Commission recommendation – proposed Post Office
site plan application
- Stan Hanson, City Engineer
7.
Joseph Mergen, Public Works Supervisor
8.
Dennis Sand, Park Department & EDA
9.
James Beuning, Utility Department and Equipment
10.
Tom Kasner, Fire Department
11.
Jack Evens, Golf Club
12.
John Greer, Street Department & Police Department
13.
James Stueve, Police Chief
14.
Tom Schneider, Clerk/Adm. – present proposed policy for
out-state travel
-
present franchise extension request by Charter Communications
-
present Ordinance No. 2008-01 amendment relating to Biofuel
Burners
-
present proposed 2009 Budget
15.
Mayor’s announcements and letters
16.
Announce meeting date (September 3rd) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, AUGUST 20, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
August 20, 2008, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: James Beuning, Tom Kasner, Jack
Evens, and John Greer. None were absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, James Stueve, Police Chief, Stan Hanson, City Engineer,
Bonestroo, Inc, St. Cloud, MN and Mike Kosik, Editor, Stearns
Morrison Enterprise.
After due discussion, a motion was made by John Greer and seconded by Jack
Evens to authorize the payment of the following:
Check Numbers 58755 to 58787 and 12895 to 12908. All voted for
the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on August 6th and hearing
none declared them approved.
Cheryl Toenyan, Albany Post Master,
and Todd Saterbak, Adkins Association Architects, St. Paul, MN, were
present for the meeting.
Mr. Hanson appeared before the
Council to update the Council on the progress of the construction of
the 2008 Capital Improvements and noted that the trunk sanitary
sewer main has been installed in the Albany Business and Industrial
Park.
Councilor John Greer, Planning Commission Liaison, informed the Council
that pursuant to a duly held meeting of the City’s Planning
Commission held on August 18th, the Planning Commission approved a
site plan application that had been submitted by
Adkins Association Architects (Albany
Post Office), 141 Railroad Avenue, to allow for the construction of
a new post office building. Mr. Hanson appeared before the Council
and noted that the exterior lighting met the “dark sky” equivalency,
curb in alley is not necessary, but recommended that the owner of
the property participate in the reconstruction of two storm sewer
catch basins and manhole to increase the systems efficiency.
Mr. Hanson also noted that he had reviewed the
Stormwater Management Plan for the site. After due discussion, a
motion was made by John Greer and seconded by Jack Evens to
recommend to approve the site plan for a new Post Office building
at 141 Railroad Avenue subject to the following conditions:
-
An underground sprinkling system shall be installed to
provide adequate water for all landscaping items such as trees,
shrubs, grass, etc.
-
No curb necessary in alley.
-
No gutters necessary other than above door openings.
-
Include language in bidding documents that new sidewalk will
be installed on 2nd Street and Railroad Avenue which
includes a new handicap ramp at this intersection; whereby 50% of
the costs for the improvements to be paid by the property owner at
the time the Building Permit is executed.
-
A new sidewalk on Railroad Avenue will be installed back of
curb to a width that is in-line or match with existing properties to
the east. The sidewalk and boulevard on 2nd Street should be the
same width and location with the sidewalk and boulevard down 2nd
Street.
-
Include language in bidding documents that property owner
will pay 50% of the improvements to two stormwater catch basins and
one stormsewer manhole on Railroad Avenue to be paid at the time the
Building Permit is executed. The estimated cost is $12,300.
All voted for the motion and it
carried.
Mr. Stueve presented to the Council a
proposed Joint Powers Agreement between the Albany Police Department
and the City of St. Paul regarding public safety related to the 2008
Republican National Convention, September 1st - 4th;
whereby he and Patrol Officer Melissa Schmitz would accept the offer
to provide law enforcement services for the event. Mr. Stueve noted
that the City will be reimbursed for their wages and the opportunity
will provide great personal and professional experience. After due
discussion, a motion was made by John Greer and seconded by Tom
Kasner to authorize the Mayor to execute the said Agreement after
the City Attorney has had a chance to review the document and
comment if necessary. All voted for the motion and it carried.
The Council took notice of a proposed
Elected Official Out-of-State Travel policy as mandated by the
Office of the State Auditor (OSA). After due discussion and upon
the recommendation from the City Auditor, a motion was made by Tom
Kasner and seconded by John Greer to approve the aforesaid policy.
All voted for the motion and it carried.
The Council also took notice of a
proposed Ordinance No. 2008-01, an amendment to the cable television
franchise between the City and Charter Communications. Mr.
Schneider informed the Council that the current franchise has
expired and Charter is requesting the City to grant an extension of
the existing franchise term until the City and Charter agree to
terms for a new franchise. After due discussion, a motion was made
by John Greer and seconded by Jack Evens
who introduced the following
Ordinance amendment and moved its adoption:
Ordinance No. 2008-01
Consent and approval of
Local Franchising Authority
to amend Cable Television Franchise
All voted for the
motion and it carried. The complete text of the said Ordinance is on
file for public inspection during normal business hours.
Mr. Schneider presented to the Council a proposed amendment to
Ordinance No. 78, regulation of biofuel burners. Mr. Schneider
noted that the proposed amendment will prohibit fuel to be stored
outside in or on a trailer, gravity box or similar mobile container,
or in a vehicle. After due discussion, a motion was made by John
Greer who introduced the following Ordinance amendment and moved its
adoption:
AMENDMENT TO ORDINANCE 78.06
REGULATION OF BIOFUEL BURNERS
“USE REGULATIONS”
The motion for the
foregoing Ordinance amendment was seconded by James Beuning and
after a full discussion thereon and upon a vote being taken thereon,
the following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, Tom Kasner, Jack Evens, and John Greer and none voted
against the same. The full text is on file at the office of the City
Clerk/Administrator for public inspection during normal office
hours.
The Council took notice of the proposed 2009 Budget which included the
Police, Fire, Street, Park, Library, and Administration Department
including the Capital Equipment Fund and employee benefits. Mr.
Schneider noted that the proposed levy increase is 3% which is a
decrease of 7% percent compared to 2008’s levy. Mr. Schneider also
noted that on or before September 15th, the City must
certify the proposed 2009 levy to the Stearns County Auditor.
The Council took notice of a
Liability Coverage Waiver Form prepared by the League of MN Cities
Insurance Trust (LMCIT) relating to statutory tort liability limits.
After due discussion, a motion was made by Tom Kasner and
seconded by James Beuning not to waive the monetary limits on
municipal tort liability established by MN Statute 466.04. All
voted for the motion and it carried.
Mr. Schneider informed the Council
that Paul’s Par-A-Dice questioned whether or not a decision had been
made regarding their request to amend their liquor license to allow
patrons to consume alcoholic beverages in an area outside the rear
building that would be designated as an outdoor patio. Mayor Dennis
Sand, with the consensus of the Council, directed Mr. Schneider to
forward a letter to the owner of Paul’s Par-A-Dice informing him
that no action was taken and to inform all liquor license owners
that due to the uniqueness of each license location, each request
for the consumption of alcoholic beverages within an outside patio
will be addressed on a case by case basis.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, September 3, 2008 and adjourned the meeting at 8:10 PM.
Tom Schneider
Clerk/Adm.
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