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APRIL
16, 2008, CITY COUNCIL AGENDA
WEDNESDAY, APRIL 16, 2008, CITY COUNCIL MEETING MINUTES
WEDNESDAY, APRIL 2, 2008, CITY COUNCIL MEETING MINUTES
NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
regular meeting of the Council in and for the City of Albany,
Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday, April
2, 2008, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on Council minutes of the meeting of March 19th
4.
Public comments/discussion
5.
Joe Mergen, Public Works Supervisor – present list of unpaid
utility bills
6.
Don and Pam Fisher – discuss street improvement project on 3rd
Avenue related to their property
7.
Public Hearing on a program for multi-family housing
development and on the issuance of Health Care Facility Revenue
Bonds
-
John Hoefs, Administrator, Mother of Mercy Campus of Care
8.
Matt Mohs, City Engineer – present 2008 Seal Coat Bid results
9.
Joseph Mergen, Public Works Supervisor
10.
Dennis Sand, Park Department & EDA
11.
James Beuning, Utility Department and Equipment
12.
Tom Kasner, Fire Department
13.
Jack Evens, Golf Club
14.
John Greer, Street Department & Police Department
15.
James Stueve, Police Chief
16.
Tom Schneider, Clerk/Adm. – present request by Construction
Mortgage Investors Company to reduce letter of credit for Sterling
Heights Improvements
- Present request by property owner
to levy deferred assessment for payable 2009 property taxes
17.
Mayor’s announcements and letters
18.
Announce meeting date (April 16th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY,
APRIL 2, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Acting Mayor James Beuning at 6:30 o’clock in the evening on
Wednesday, April 2, 2008, in the Council Room at 400 Railroad Avenue
for the said City.
Other Council members present were: Tom Kasner, Jack Evens, and John
Greer. Mayor Dennis Sand was absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Mike Kosik, Editor, Stearns Morrison Enterprise, Matt
Mohs, City Engineer, Bonestroo, Inc., Mark Wallis, City Engineer,
Bonestroo, Inc., and James Stueve, Police Chief.
After due discussion, a motion was made by John Greer and seconded by Jack
Evens to authorize the payment of the following:
Check Numbers 58380 to 58409 and 12759 to 12770. All voted for
the motion and it carried.
Acting Mayor James Beuning called for any corrections or
additions to the minutes of the regular meeting held on March 19th
and hearing none declared them approved.
Don and Pam Fischer, 900 5th
Street, were present for the meeting.
Mr. Fischer appeared before the
Council to question why the street, 3rd Avenue, was
lowered and moved closer to his home after the street construction
project which increased the slope of his yard nearly making it
impossible to properly operate a lawn mower. Mr. Fisher noted that
the step by the curb is not uniform compared to the others and needs
to be replaced. Mr. Mohs informed the Council that the street was
shifted to the north and lowered a few inches to properly align with
the intersection which had been done in the past for other
reconstruction projects in the City for a 36 foot street width curb
to curb. Mr. Fischer presented pictures of his yard along 3rd
Avenue before construction began and request the City consider the
installation of a retaining wall to eliminate the severe slope so he
can safely mow his grass. Acting Mayor James Beuning directed Mr.
Greer, Mr. Mohs, and Mr. Mergen to meet with the Fischer’s at their
residence to discuss any alternatives to resolve the issue relating
to the height of the curb and slope of the Fischer’s yard.
Mr. Mohs presented to the Council,
the following bids that were publicly opened at City Hall on
Tuesday, April 1st, at 10:00 o’clock in the morning for
the 2008 Seal Coat Improvements Project:
Contractor Bid
Amount
Asphalt Surface Technologies
$79,753
Pearson
Bros. $87,818
Caldwell Asphalt
Co. $93,642
Allied Blacktop
Co. $119,181
Mr. Mohs noted that his estimate was
$135,000 for the said Project having talked to contractors in
December 2007 projecting what the project costs may be in 2008. Mr.
Mohs also noted that granite will be placed on the streets compared
to pea rock which had been used in the past. Mr. Mohs recommended
that that the low bid submitted by Asphalt Surface Technologies be
approved. After due discussion, a motion was made by John Greer
and seconded by Tom Kasner to approve the aforesaid low bid in the
amount of $79,753 for the 2008 Seal Coat Improvements Project. All
voted for the motion and it carried. Acting Mayor James Beuning
directed Mr. Mohs to meet with Mr. Greer to consider additional
streets to be seal coated as per the City’s Capital Improvement
Plan.
Mr. Wallis appeared before the
Council on behalf of Bonestroo, Inc., to present a framed picture of
the Water Treatment Plant building in appreciation relating to the
completion of the Water Treatment Plant Improvements. Mr. Wallis
informed the Council that water tests at the said Plant depicted
levels of arsenic well below the Federal Drinking Water Standards.
Mr. Wallis also noted that he is preparing information for the City
to receive quotes from contractors on the abandonment of Wells No. 1
and 2 which are no longer in use. Acting Mayor James Beuning
questioned if the City was considering an open house; whereby the
consensus of the Council was to schedule an open house for Thursday,
June 19th from 5:00 PM to 8:00 PM.
John Hoefs, Administrator, Mother of
Mercy Campus of Care, Steven Blattner, President, Board of
Directors, Mike Sullivan, Quinlivan & Hughes, St. Cloud, and Aaron
Youngdahl, Northland Securities, were present for the meeting.
Pursuant to due notice, at 7:25 PM,
Acting Mayor James Beuning opened the public hearing for the
following: i) a program for multifamily housing development
consisting of the rehabilitation and improvement to the Mother of
Mercy Campus of Care’s assisted living facility, ii) the proposal
that the City issue its health care facility revenue bonds, in one
or more series, under MN Statutes Chapter 462C and Sections 469.152
through 469.165, as amended, in order to undertake and finance the
costs of a project. The project will consist of: i) the refunding
of the City’s 1996 Series Health Care Facility Revenue Refunding
Bonds, ii) the construction of an approximately 15,4000 square foot
addition to the existing nursing home facility, iii) rehabilitation
and improvements to and the acquisition and installation of
equipment for the Mother of Mercy Campus of Care’s assisted living
facility. Mr. Hoefs appeared before the Council to inform the
Council that the estimated total amount of the proposed revenue
bonds is in the maximum amount of $6 million; where by $3.1 million
will refund the 1996 Series Bond and the remaining $2.9 million will
be used for the project. Acting Mayor James Beuning closed the
public hearing at 7:40 PM.
After due discussion, a motion was made by John Greer who
introduced the following Resolution and moved its adoption:
RESOLUTION 2008-11
RESOLUTION GIVING PRELIMINARY
APPROVAL TO A PROJECT UNDER
MINNESOTA STATUTES, SECTIONS 469.152
THROUGH 469.165; REFERRING THE
PROPOSAL TO THE MINNESOTA DEPARTMENT
OF TRADE AND ECONOMIC
DEVELOPMENT FOR APPROVAL, AND GIVING
APPROVAL OF A
MULTIFAMILY HOUSING PROGRAM
The motion for the
foregoing Resolution was seconded by Jack Evens and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Acting Mayor James Beuning,
Councilors Tom Kasner, Jack Evens, and John Greer and none voted
against the same. The full text of the said Resolution is on file at
the office of the City Clerk/Administrator for public inspection
during normal office hours.
After due discussion, a
motion was made by John Greer and seconded by Tom Kasner to
authorize Mayor Dennis Sand to execute the Mayor’s Statement
concerning a proposed project under Minnesota Statutes, Sections
469.152 through 469.165 relating to the Mother of Mercy Campus of
Care Project. All voted for the motion and it carried.
Mr. Mergen presented to
the Council the following two quotes he received for the demolition
of the Well No. 1 building and to disconnect the 6-inch water main
on 4th Street: 1) Lange Trenching, Avon, $2,710; 2)
Kotzer Excavating, Albany, $2,525. After due discussion, a motion
was made by John Greer and seconded by Jack Evens to accept the low
bid from Kotzer Excavating in the amount of $2,525. All voted for
the motion and it carried.
Mr. Mergen presented to
the Council
a list of individuals who have not paid their utility bill and
recommended discontinuance or water shut off as per Ordinance 30.
Acting Mayor James Beuning, with the consensus of the Council,
directed Mr. Mergen to contact each and if no payment is received,
the water shall be turned off. Mr. Mergen recommended that the
Council certify to the County Auditor an unpaid utility bill at 131
Lake Avenue in the amount of $103.89 having been unsuccessful in
attempting to collect the said amount through various mailings.
After due discussion, a motion was made by Tom Kasner and seconded
by John Greer to certify to the County Auditor the aforesaid unpaid
utility bill at 131 Lake Avenue. All voted for the motion and it
carried.
The Council took notice
of a petition for an assessment to be certified to the Stearns
County Auditor submitted by Sharon Birr, 531 8th Street,
relating to the 2004 8th Street Improvement project for
Lot 1, Block 1 Stonebrooke, in the amount of $8,224 to be collected
over a ten (10) year period at 6% interest. After due discussion, a
motion was made by Tom Kasner and seconded by John Greer to accept
the said petition. All voted for the motion and it carried.
Mr. Schneider informed
the Council that a local business has requested permission from the
City to install an antenna on the Water Tower and questioned what
monthly rental fee the City would charge. Acting Mayor James
Beuning stepped down as a Council member. Councilor John Greer,
with the consensus of the Council, directed Mr. Schneider to survey
other neighboring cities to determine what monthly rents are being
paid for an antenna on a Water Tower and to authorize the execution
of a lease agreement.
Councilor James Beuning
resumed the position of Acting Mayor.
Mr. Schneider informed
the Council that the City’s application for the Minnesota Investment
Fund assistance has been approved in the amount of $1,000,000 from
the MN Department of Employment and Economic Development. Mr.
Schneider noted that the City will make a loan of $500,000 to Wells
Concrete Products to assist with the purchase of equipment and the
remaining $500,000 will be used by the City to assist with
infrastructure improvements.
Acting Mayor James Beuning announced
the next regular Council meeting for 6:30 o’clock in the evening on
Wednesday, April 16, 2008 and adjourned the meeting at 9:15 PM.
Tom Schneider
Clerk/Adm.
 NOTICE OF ALBANY CITY COUNCIL MEETING
There will be a
regular meeting of the Council in and for the City of Albany,
Stearns County, Minnesota at
6:30 o’clock in the evening
on Wednesday, April
16, 2008, in the
Council Room at 400 Railroad Avenue for the said City.
AGENDA
1.
Convene meeting
2.
Audit Bills
3.
Act on Council minutes of the meeting of April 2nd
4.
Public comments/discussion
5.
Chris Kotzer, Kotzer Excavating – discuss proposed
application to Stearns County for gravel pit expansion south of
Albany Business and Industrial Park
6.
Matt Mohs, City Engineer – present 2008 Capital Improvement
Project bid results
- discuss contractor schedule for
2008 Seal Coat Improvements
7.
Joseph Mergen, Public Works Supervisor
8.
Dennis Sand, Park Department & EDA
9.
James Beuning, Utility Department and Equipment
10.
Tom Kasner, Fire Department
11.
Jack Evens, Golf Club
12.
John Greer, Street Department & Police Department
13.
James Stueve, Police Chief
14.
Tom Schneider, Clerk/Adm.
15.
Mayor’s announcements and letters
16.
Announce meeting date (May 7th) and adjourn
Tom Schneider
Clerk/Adm.
WEDNESDAY, APRIL 16, 2008, CITY COUNCIL MEETING MINUTES
Pursuant to due call
and notice thereof a regular meeting of the Council in and for the
City of Albany, Stearns County, Minnesota, was called to order by
Mayor Dennis Sand at 6:30 o’clock in the evening on Wednesday,
April 16, 2008, in the Council Room at 400 Railroad Avenue for the
said City.
Other Council members present were: James Beuning, Tom Kasner, Jack
Evens, and John Greer. None were absent.
Also present were: Tom Schneider, Clerk/Adm., Joseph Mergen, Public Works
Supervisor, Mike Kosik, Editor, Stearns Morrison Enterprise, Matt
Mohs, City Engineer, Bonestroo, Inc., and James Stueve, Police
Chief, who arrived for the meeting at 7:55PM. Members of the
Albany Boy Scouts present were: Dale Raftseth, Adam Raftseth,
Huston Ramler, Christina Molm, Mason Palmquist and Tom Adelmann.
After due discussion, a motion was made by James Beuning and seconded by
John Greer to authorize the payment of the
following: Check Numbers 58410 to 58449 and 12771 to 12786. All
voted for the motion and it carried.
Mayor Dennis Sand called for any corrections or additions
to the minutes of the regular meeting held on April 2nd
and hearing none declared them approved.
Christopher Kotzer, owner of Kotzer Excavating, Inc.,
Albany,
appeared before the Council to request a letter of support for an
addendum to his existing gravel pit permit being submitted to
Stearns County Environmental Services to expand his gravel pit
operations south of
340th Street or the Albany Business and Industrial Park in
Albany
Township. Mayor Dennis Sand noted that when the gravel pit opened a few years
ago, the Council had no objections and has not received any
complaints regarding the operation. Mayor Dennis Sand, with the
consensus of the Council, directed Mr. Schneider to forward a letter
to Stearns County Environmental Services supporting Mr. Kotzer’s
application.
Mr. Mohs presented to the Council,
the following bids that were publicly opened at City Hall on
Tuesday, April 15th, at 10:00 o’clock in the morning for
the 2008 Capital Improvements Project:
Contractor Base
Bid Alternate No. 1
Hennen Construction
Co. $438,943 $135,624
R L Larson
Excavating $448,887
$121,037
Nodland
Construction
$449,002 $124,097
Voss Plumbing and Heating
$465,074 $131,223
Northdale
Construction $500,900
$120,081
S J Louis
Construction $523,900
$123,279
Larson
Excavating
$547,249 $124,432
LaTour
Construction
$566,234 $118,422
Kuechle
Underground
$584,735 $124,392
Mr. Mohs noted that his estimate for
the base bid was $490,000 and that alternate number one relates to
the bituminous overlay for Freedom and Inspiration Lane. Mr. Mohs
recommended that the Council award the project to R L Larson
Excavating, based on the base bid plus alternate number one, in the
amount of $569,913.75. After due discussion, a motion was made by
Jack Evens and seconded by James Beuning to approve the aforesaid
low bid submitted by R L Larson Excavating for the 2008 Capital
Improvements Project. All voted for the motion and it carried.
Mr. Mohs presented to the Council
proposed change order number one to the 2008 Seal Coat Improvements
which relate to adding Church Avenue, 5th Street,
Shamrock Lane and 13th Street to the project at a cost of
an additional $19,984. A motion was made by Tom Kasner and
seconded by John Greer to approve change order number one for the
aforesaid improvements. All voted for the motion and it carried.
Mr. Mohs also presented the following
two quotes to consider a supplemental seal coat improvement which
include granite for Country Estates subdivision, Stonebrooke
subdivision, 13th Street and Albany Avenue:
- ASTECH Corp., St. Cloud,
MN $0.89/sq.yd $34,391
- Caldwell Asphalt, Hawick,
MN $1.10/sq.yd $42,506
A motion was made by Tom Kasner and
seconded by Jack Evens to approve the low quote from ASTECH Corp.,
St. Cloud, MN in the amount of $0.89/sq. yd. or $34,391. All voted
for the motion and it carried.
Mr. Greer reported to the Council
that he, Mr. Mergen, and Mr. Mohs met with Don Fischer, 900 5th
Street, to discuss his issues relating to the final landscaping from
the street construction project on 3rd Avenue. Mayor
Dennis Sand, with the consensus of the Council, directed Mr. Greer
to meet with Mr. Fischer to inform him that the curb on 3rd
Avenue abutting his property will be removed and replaced with a new
curb at the original height that was established before construction
began.
Mr. Evens, Albany Golf Club Liaison, informed the Council that the
following individuals were elected for a three year term to the
Board of Directors at their annual stock holders meeting held on
April 7th: Gary Andvik, Roger Spanier, and Lisa
Lundberg. Mr. Evens also presented the 2007 financial report and
discussed the operations of the said Club. After due discussion, a
motion was made by James Beuning and seconded by Jack Evens to
ratify the election results of the aforementioned individuals to the
Albany Golf Club Board of Directors. Voting for the motion were
Mayor Dennis Sand, Councilors James Beuning, Jack Evens, and
John Greer
and none voted against. Councilor
Tom Kasner
abstained and the motion carried.
A motion was made by Jack Evens and seconded by John Greer to approve the
2007 Financial Report. Voting for the motion were Mayor Dennis Sand,
Councilors James Beuning, Jack Evens, and
John Greer
and none voted against. Councilor
Tom Kasner
abstained and the motion carried.
Mr. Greer presented to the Council the following two quotes the City
received for the annual rubberized crack sealing of City streets:
- Scheffler
$1.25/sq.yd.
- ASTECH $1.24/sq.yd.
A motion was made upon the recommendation from Mr. Mergen, to accept the
low quote from ASTECH Corp,
St. Cloud,
MN in the
amount of $1.24/sq.yd. All voted for the motion and it carried.
Mr. Stueve arrived for the meeting at
7:55PM.
The Council took notice of a MN Charitable Gambling Application renewal
requested by the Albany American Legion Club. After due discussion,
a motion was made by James Beuning who introduced the following
Resolution and moved their adoption:
RESOLUTION 2008-012
APPROVING MINNESOTA
LAWFUL GAMBLING PREMISES PERMIT
APPLICATION
Albany American Legion Club,
371 Railroad Avenue
The motion for the
foregoing Resolution was seconded by Tom Kasner and after a full
discussion thereon and upon a vote being taken thereon, the
following voted in favor thereof: Mayor Dennis Sand, Councilors
James Beuning, Tom Kasner, and John Greer and none voted against the
same. The full text of the said Resolution is on file at the office
of the City Clerk/Administrator for public inspection during normal
office hours.
Mayor Dennis Sand announced the next
regular Council meeting for 6:30 o’clock in the evening on
Wednesday, May 7, 2008 and adjourned the meeting at 8:10 PM.
Tom Schneider
Clerk/Adm.
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